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A secretary was an individual who performed tasks associated with the running of an establishment.

In 2266, Ilana was vice chairman Fado's secretary. (TOS comic: "The Trial of Captain Kirk")

Dalal worked as Najm al Din el-Malk's housekeeper, secretary and nanny for his children. (ST - The Lost Era novel: Well of Souls)

Michel Le Brun was Tomas Roeder's secretary. (DS9 novel: Hollow Men)

Tirim was Irvek Pa'Dar's secretary. (DS9 novel: The Never-Ending Sacrifice)

In 2376, Fleet Admiral Alynna Nechayev had an Andorian secretary. (SCE eBook: The Future Begins)

In 2379, Yina was Federation President Min Zife's secretary. (TNG novel: A Time to Kill)

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